Built for digital agencies

One dashboard for your
entire tech stack

StackVault gives you complete visibility over tools, subscriptions, and client renewals — with smart expiry alerts so nothing slips through the cracks.

Start for free Sign in →
stackvaultapp.com/dashboard
Dashboard
Search… ⌘K
S
Good morning, Sarah 👋
8 assets expiring in the next 30 days
Add Asset
Clients
24
active
Assets
147
tracked
Expiring
8
next 30d
Annual
$4.2k
cost
Expiring Soon 8 items
WP Rocket Pro Acme Corp 7d Expiring
Gravity Forms Blue Sky Ltd 14d Expiring
Elementor Pro TechStart 28d Expiring
View all 8 expiring →

Trusted by agencies managing

WP Rocket Gravity Forms Elementor WPEngine Cloudflare MainWP
Everything you need

One vault for your entire tech stack

From plugins to SaaS tools — track it all, get reminded before it expires.

Asset tracking

Every client's tech stack, in one place.

Add plugins, themes, SaaS tools, hosting, SSL certs, and domains to any client. Store encrypted license keys and costs alongside each one — no more hunting through spreadsheets or inboxes.

  • Any asset type — Plugin, Theme, SaaS, Hosting, SSL, Domain, and more
  • Encrypted license key storage with one-click reveal & copy
  • Auto status: Active · Expiring Soon · Expired · Cancelled
  • Global / shared assets assigned across multiple clients
  • CSV import & export for fast bulk migrations
Assets
Assets
Import CSV + Add Asset
All Assets Shared / Global
WP Rocket Pro Acme Corp Plugin Jul 15 Expiring
Elementor Pro Acme Corp Plugin Dec 3 Active
Cloudflare Pro Blue Sky Ltd SaaS Mar 1 Active
SSL Cert TechStart SSL Sep 22 Active
Gravity Forms Blue Sky Ltd Plugin Jun 10 Expired
Assets / Elementor Pro
Elementor Pro Active Plugin
WPElement · Acme Corp
Edit
Billing & Margin
Your Cost
$49.00
→
Client Price
$79.00
=
Margin
$30.00 (38%)
Activity Log Notifications
Asset created
Alex K. · 3 days ago
Updated: client price, renew price
Alex K. · 2 days ago
Reminder added: 30 days before expiry
Sarah M. · 1 day ago
Assigned to Acme Corp
Sarah M. · 4 hrs ago
Billing intelligence

Turn your tech stack into a profit center.

Know exactly what every license costs you and what you charge the client. See your margin per asset and aggregated per client — with a full audit trail of every change your team makes.

  • Markup billing — vendor cost vs. client price with live margin %
  • Per-client margin rollup across all active assets
  • Custom categories — create, rename, and delete to fit your workflow
  • Full activity log — who changed what, when reminders fired, assignments
Renewal reminder · [email protected]
StackVault
License expiring in 7 days
WP Rocket Pro is expiring soon

The WP Rocket Pro license for Acme Corp expires on July 15, 2026. Renew now to avoid site slowdowns.

Mark as Renewed ✓ Snooze 7d
Signed, tamper-proof link · no login required
Smart reminders

Automatic reminders before every renewal

Set custom reminder rules per asset — 30, 14, 7 days before expiry. Get a weekly digest every Monday. Your team can renew with one click, no login needed.

  • Custom schedules: 30, 14, 7 days before expiry
  • Weekly digest email every Monday
  • One-click "Mark as Renewed" via signed link
  • Per-team SMTP — send from your own domain
Renewals calendar

See upcoming expiries at a glance

The renewals calendar shows every expiring asset across all clients on a timeline. Click any date to see what's due. Know exactly what's coming up this month.

  • Monthly calendar with orange dots on renewal dates
  • Click a date to see full asset details
  • Spending overview: this month and next forecast
  • Activity feed showing all recent changes
Renewals Calendar
July 2026
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Jul 15 · 1 renewal
WP Rocket Pro 7 days left
Spending
This month
$338
August
$199
Settings · Team Members
S
Sarah Chen (you)
[email protected]
owner
M
Marco Lopez
[email protected]
manager Remove
P
Priya Nair
[email protected]
viewer Remove
T
Tom Walsh
[email protected]
manager Remove
Invite a member
Team workspaces

Collaborate with role-based access

Invite your whole team to a shared workspace. Owners control everything, managers can edit, viewers browse. Switch between multiple workspaces from the top bar.

  • Three roles: Owner, Manager, Viewer
  • Multiple workspaces — switch between agencies
  • Activity log shows who changed what and when
⌘K — Search StackVault
elementor ESC
Clients
E Elementor Design Co.
3 assets
Assets
Elementor Pro
Acme Corp Active
Elementor Free
Blue Sky Ltd Active
Elementor Hello
TechStart Expired
↑↓ navigate ↵ open
Global search

Find anything instantly with ⌘K

Press ⌘K anywhere to search across all clients and assets. Results appear instantly — grouped by type, no page navigation needed.

  • Unified search across clients and assets
  • Results grouped by Clients then Assets
  • Filter by type, status, client, or date range
  • Keyboard-first — fully navigable with arrow keys
How it works

Up and running in minutes

No complex setup. No integrations. Just add your clients and assets and StackVault handles the rest.

01

Add your clients

Create a client for each website you manage. Group all their assets in one place.

02

Track their assets

Add every plugin, theme, hosting plan, SSL, domain, or SaaS. Set the renewal date and cost.

03

Get reminded

Reminders land in your inbox before anything expires. One click marks it renewed.

Pricing

Everything free. No tricks.

We believe great tools shouldn't cost a fortune. Every feature is free — forever. Pro is just a way to show love and get a few special perks. ☕

✓ Everything included — free on both plans

Unlimited clients
Unlimited assets
Shared / global assets
Email renewal reminders
Client billing & margin
Renewals calendar
Asset categories
CSV import & export
Team members
Global search
Activity log
Custom SMTP
Weekly digest emails
Dark mode
Multi-team support

Free Forever

$0 /year

All features, zero cost. No credit card ever.

Get started free
  • All features included
  • Community support
  • Pro badge
  • Priority support
  • Request new features

Pro

$20 — minimum $50 — maximum

SLIDE TO CHOOSE YOUR SUPPORT LEVEL

/year

Support the project & get a few sweet perks.

  • Everything in Free
  • Community support
  • Pro badge on dashboard

    Show off your supporter status ✨

  • Priority support

    Skip the queue — we reply first to you

  • Request new features

    Shape the roadmap — your ideas ship first

No credit card required · No paywalls · No feature locks ever

Start tracking today

Stop losing track of renewals in spreadsheets. StackVault keeps everything in one place.

Get started free

No credit card required · Free forever plan available